Logistics – Event Coordinator

Job Description:

• Plan and coordinate logistics for in-person, virtual, and hybrid events, including peer-learning convenings, trainings, webinars, and TANF agency site visits.
• Manage venues, virtual-meeting platforms, catering, audiovisual needs, registration, and attendee communications.
• Coordinate travel arrangements and reimbursements for staff, federal partners, and invited participants in compliance with federal travel rules.
• Prepare, assemble, and distribute event materials, agendas, name badges, and participant packets in coordination with the communications and graphics staff.
• Maintain event calendars, invitation lists, RSVPs, and post-event evaluations and reporting.
• Ensure all events meet accessibility (ADA/Section 508), language-access, and federal meeting requirements.
• Track event budgets and vendor contracts, and reconcile expenses with the Project Manager.
• Provide on-site and virtual event support, troubleshooting issues in real time.

Requirements:

• Demonstrated experience coordinating professional events, trainings, or convenings, including virtual and hybrid formats.
• Familiarity with the TANF program and the government and grantee audiences served by this project.
• Awareness of the marriage and family-strengthening subject matter sufficient to prepare accurate, on-message materials.
• Strong organizational, vendor-management, and multitasking skills with exceptional attention to detail.
• Knowledge of federal travel, meeting, and accessibility requirements.
• Proficiency with registration, survey, and virtual-event platforms.
• Bachelor's degree in event management, hospitality, communications, business administration, or a related field, or equivalent experience.
• Minimum of four years of event and logistics coordination experience, preferably in a government, nonprofit, or human-services setting.
• Certified Meeting Professional (CMP) or equivalent credential is preferred.
• Experience supporting federally funded conferences, TA convenings, or grantee events is preferred.
• Experience coordinating multi-site or multi-state logistics is preferred.

Benefits: